Site Coordinator Admin

Description Overview

Provide high-level administrative support to the Perrigo Infant Formula Plant in Eau Claire, WI (80%). and provide support to the Perrigo Nutrition Manufacturing Network (20%) including executives and senior managers as well as hourly employees as needed ensuring efficient operations, effective communication, and smooth running of various administrative processes.

This position with run Monday-Friday with a tentative scheduled time of 7:30AM-4PM. Non-Exempt hourly position $24-$30/hr due to experience 

Scope of the Role

•    Serve as the primary administrative point of contact between executives and internal/external clients. Liaison with vendors.
•    Manage front desk activities, including assisting visitors, managing PPE stock, and coordinating facility maintenance administrative duties.
•    Organize executives’ schedules, appointments, expense reports and travel arrangements.
•    Handle incoming calls, messages, correspondence, and mail (both incoming and outgoing).
•    Coordinate and facilitate meetings, including taking minutes, arranging logistics, and ordering necessary items.
•    Maintain an efficient documentation and filing system, including creating and maintaining a badging system for site security and timecard system.
•    Oversee the procurement and management of office supplies and negotiate advantageous deals with suppliers. Coordinate DHL shipments.
•    Plan and execute special events (e.g., holiday meals, cookouts, Fun Fridays) and support DE&I site events.
•    Ensure compliance with GMP requirements and provide support in HR functions like uniform and safety shoe orders including contractors.
•    Provide general support to visitors and manage front desk activities. Creating purchase requisitions and preforming goods receipts.

PHYSICAL REQUIREMENTS

•    Sit for long periods of time.
•    Lifting and carrying of 1-5 lbs. frequently, with aid of cart
•    Lifting and carrying of 5-25 lbs. from floor or waist height infrequently, with aid of cart

ENVIRONMENTAL

•    Occasionally - exposure to chemicals, exposure to loud noises/machinery  
•    Rarely – enter confined spaces 
•    Rarely-ability to work off-shifts (weekend, night shift) 
•    Indoor, climate-controlled environment 

Experience Required

•    Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or similar role.
•    Strong knowledge of office management systems, procedures, and office gadgets.
•    Proficient in Microsoft Office Suite with exemplary planning and time management skills.
•    Excellent verbal and written communication skills.
•    Ability to multitask, prioritize tasks, and work well under pressure.
•    Professional demeanor and appearance.
•    Discretion and confidentiality.

Degree in Business, Administration, HR or relevant field preferred but not required. High School Diploma required.
3+ years of direct experience preferred.