Legal & Governance Operations Assistant (Finance and eBilling focused)
Warsaw, PL, 02-672
At Perrigo, we are driven by our mission to Makes Lives Better Through Trusted Health and Wellness Solutions, Accessible to All. We are proud to be a Top 10 player in the European Consumer Self-Care market and the largest U.S. store brand provider of over the counter and infant formula. Dedicated to providing The Best Self-Care for Everyone, we are the people behind the brands you trust. We are Opill®, Compeed®, Solpadeine®, NiQuitin®, and many more. We Are Perrigo. We are committed to enhancing the wellbeing of our colleagues and consumers alike. We pride ourselves on fostering an inclusive, collaborative culture where each person can experience a sense of belonging.
Join us on our One Perrigo journey as we evolve to win in self-care.
Description Overview
Perrigo offers a unique opportunity to join our growing Business Services Centre in Mokotów, which has been steadily expanding since its launch in mid‑2024. We are currently looking for a Legal & Governance Operations Assistant to strengthen our team.
In this role, you will provide high‑quality administrative, analytical, and operational support to the Legal function, with a strong focus on financial operations. You will take ownership of eBilling processes, invoice validation, spend tracking, and budget oversight - playing a key role in driving transparency, cost discipline, and operational efficiency across the department.
Working closely with Legal, Finance, and external law firms, you will ensure accurate billing, adherence to guidelines, and timely financial reporting, while supporting overall compliance and effective vendor management.
We currently work in a hybrid model: 3 days in the office and 2 days working remotely.
Scope of the Role
Invoice Validation & Approval Workflow Coordination
- Monitor and manage legal invoice mailbox including triaging invoices, responding to vendor queries, as well as responding to internal queries.
- Review and validate vendor invoices for accuracy and completeness.
- Verify correct coding, approval hierarchy, and compliance with internal policies.
- Support end-to-end eBilling processes including eBilling workflows, resolving issues, help ensure compliance with billing guidelines, and internal approval controls.
- Identify issues (incorrect billing entity, incorrect currency, missing information) and work with vendors or internal teams to resolve them.
- Follow up with approvers to ensure timely processing.
- Manage Purchase Order requests and goods receipt
Vendor & Internal Support
- Collaborate with Finance and business teams to resolve exceptions and expedite approvals.
- Manage new vendor set up and onboarding.
- Maintain positive vendor relationships by ensuring transparency and responsiveness.
Recordkeeping & Reporting
- Assist with month‑end and year‑end tasks, including AP accruals, reconciliations, outstanding invoices, and spend reporting.
- Assist with completing various controls required by Interna Audit to maintain compliance of the spend management platform including audit requests, data validations and internal financial reviews.
Legal Operations & Systems Support
- Support administration of legal technology platforms (matter management, eBilling), document management tools)
- Assist with data clean up, system controls, and process documentation
- Escalate financial or system issues to Legal Operations leadership as appropriate
Operations & Process Support
- Support day-to-day activities such as managing the general Legal mailbox and triage as appropriate in a timely manner
- Assist with coordinating and scheduling various trainings
- Various other operations related tasks
Experience Required
- Experience in a corporate, legal operations, finance, eBilling or AP-related roles.
- Strong understanding of purchase orders, invoice verification, approval workflows.
- Proficiency with financial systems (SAP, Ariba, Workday, or similar).
- Strong Excel or spreadsheet skills (sorting, filtering, formulas).
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Strong financial acumen and comfort working with budgets and cost controls
- Detail‑oriented with strong analytical skills
- Ability to manage multiple tasks and deadlines
- Process-driven with continuous improvement mindset
- Strong stakeholder coordination and follow‑through
Nice to have:
- Associate’s or bachelor’s degree in Finance, Accounting, Business Administration, or related field.
- Familiarity with procure to pay workflows and vendor management principles.
- Experience working in a corporate legal department or shared services finance environment.
- Exposure to legal accruals, forecasting, or spend analytics.
Benefits
We believe our people are our greatest asset. Alongside competitive compensation, we offer benefits tailored to supporting you and your family, as well as career development opportunities to ensure you feel valued and supported, both professionally and personally.
Find out more about Total Rewards at Perrigo.
Hybrid Working Approach
We love our offices and the setting they provide for in-person collaboration and celebration. But we also appreciate the opportunity to work remotely can energise you too, so we promote flexibility with the ability to work two days a week from home in many roles.
We are proud to be included in the Forbes list of "America's Best Employers by State 2024". Find out more here
Applicants please note: To apply to this position please click the APPLY button at the bottom of the application. (The SAVE button will only save your profile information but not submit an application for this open position.) All application materials, including resumes and CVs, must be submitted in English. Thank you.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by law. #weareperrigo